Federal workplace harassment and violence prevention program template (English and French)
A complete harassment and violence prevention program for federally regulated employers, written to the Work Place Harassment and Violence Prevention Regulations (SOR/2020-130) and Part II of the Canada Labour Code. It sets out every measure the Regulations prescribe, says who does each one and when, and comes with the forms to record it. You get it in English and in French, both editable Word files you make your own: your name, your logo, your work places and your people.
A look inside
Sample pages from the program, marked and cut short. Your copy has no watermark.
What’s in the program
1. Roles and responsibilities
Who the program covers, from employees, students and interns to former employees and third parties, the applicable partner you do the joint steps with and what happens when you can’t agree, and the duties of senior management, supervisors, employees, the designated recipient, committees and investigators.
2. Work place assessment
The joint assessment of the risk factors the Regulations list: culture and conditions, outside circumstances, reports and records, physical design and the measures already in place, with the typical risk factors in federally regulated work, preventive measures and an implementation plan, and when the assessment is reviewed.
3. Harassment and violence prevention policy
Your policy, ready to adopt jointly and sign, with all eleven elements subsection 10(2) of the Regulations requires, how it was developed, and how you make it available to every employee.
4. Emergency procedures
What to do when an occurrence puts someone in immediate danger or there is a threat of one, the person in charge, a quick-reference card, and the review after every use.
5. Training
A starter syllabus covering what section 12 of the Regulations requires, added modules for people with a role in the program, who is trained and when, training for the employer and the designated recipient, and training records.
6. Support for affected persons
The support you offer, information on support services in each employee’s area, and the other recourse open to them.
7. Resolution process
Every step from notice of an occurrence to completion, with a timeline from day 0 and every time limit the Regulations set: the initial review, contacting the parties within 7 days, negotiated resolution, conciliation, monthly status updates, and what changes when the employer is a party.
8. Investigations
When an investigation is carried out, the three ways to choose an investigator, qualifications and the no-conflict statement, running the investigation, the report, and deciding on and carrying out the recommendations.
9. Records and confidentiality
Protecting privacy at every step, what committees and the representative may and may not receive, the records the Regulations require, how long to keep them and how to store them.
10. Reporting to the Labour Program
The annual report on the previous calendar year’s occurrences, collecting the numbers through the year, the report within 24 hours of a death, and what to have ready when the Labour Program visits.
11. Reviewing the program
One calendar of every review the Regulations require, the three-year review, reviews after a change, and recording every review and joint decision.
Appendix A. Regulatory cross-reference
All 74 requirements of the Regulations and of the Code’s harassment and violence provisions, each in plain words, with the part of the program that meets it and whether an official will also want to see your records. Each entry links to its section.
Appendix B. Forms
17 print-ready forms that match the program, each with a form code: designations, the work place assessment and preventive measures plan, emergency procedure review, training, support services, notice of an occurrence, the register, resolution and monthly update records, investigator selection and report, recommendations, consent to share, the annual report tracker and the program review.
Written to the Regulations, step by step
Every federally regulated employer needs the measures the Work Place Harassment and Violence Prevention Regulations prescribe: a work place assessment, a policy, emergency procedures, training, support for affected employees, a resolution process with set time limits, records and an annual report. This program gives each one its own section, in the order you will use them.
Most steps are done jointly with your applicable partner: the policy committee or, if you have none, the work place committee or the health and safety representative. The program says which steps those are and how to record each joint decision.
Appendix A maps all 74 requirements to the section that meets them, so you can show a Labour Program official where each one is. A template can’t make you compliant on its own, and we don’t claim it does. What it gives you is a complete program to adopt, tailor and follow.
In English and in French
Every purchase includes both editions. The French edition is written from the French official texts of the Code and the Regulations, so your employees read the same terms the law uses.
Every legal reference was checked against the official English and French texts current to September 21, 2026. When the law changes, we update both editions and you get them free.
Who it is for
Employers under Part II of the Canada Labour Code: trucking, bus and courier companies whose work crosses a provincial or national border, airlines, railways, shipping, banks, telecommunications and broadcasting, other federal works, undertakings and businesses, and federal Crown corporations.
It is written for private-sector federally regulated employers and federal Crown corporations. Federal departments, agencies and parliamentary employers have rules of their own, so confirm your obligations with the Labour Program first.
Lifetime updates
When the law changes, we publish a new edition and email everyone who bought the template, on its own or in the Federal Carrier Bundle. Every update is free, for as long as we publish it.
Version 1.0 October 2, 2026
- First edition, in English and French, written to the Work Place Harassment and Violence Prevention Regulations (SOR/2020-130) and Part II of the Canada Labour Code, with all 74 requirements cross-referenced.
- Checked against the official English and French texts current to September 21, 2026.
Complete your federal program
The Federal Carrier Bundle has all three for $549.95, $149.90 less than buying them separately. Or buy templates together and save on the whole order: 2 for 10% off, 3 for 15% off, 4+ for 20% off.
Questions
Who is federally regulated?
Part II of the Canada Labour Code covers employment in federal works, undertakings and businesses: for example, trucking, bus and courier companies whose work crosses a provincial or national border, airlines, railways, shipping, banks, telecommunications and broadcasting, and federal Crown corporations. Most other employers are provincially regulated and follow their own province’s law. Whether a business is federal depends on how it actually operates, so if you are not sure, confirm it with the Labour Program or a lawyer before you rely on a federal template.
Do I get both the English and the French program?
Yes. Every purchase includes both editions as separate Word files, and both are on your confirmation page, in your email and in Find my downloads. Lifetime updates cover both.
Is this my health and safety program?
No. Harassment and violence prevention has its own regulations under Part II of the Canada Labour Code, and this program covers them. Your hazard prevention program under the Canada Occupational Health and Safety Regulations is a separate document: for carriers, that is our Federal Road Transport Health and Safety Manual, which points to this program for harassment and violence. The Federal Carrier Bundle has both, with the NSC Safety and Maintenance Program.
What format is it in?
Two editable Microsoft Word (.docx) files on US Letter pages, one in English and one in French. They work best in desktop Word for Windows or Mac. They also open in Google Docs and Word on the web, where you use Find and replace to put your company name in.
Is this legal advice? Will it make us compliant?
It is a template, not legal advice: written to the Regulations and the Code with every requirement cited, for you to tailor to your work places and adopt jointly with your applicable partner. Compliance depends on what you put in place and do, so no template can promise it. If you want help putting it in place, our team does that too.
What happens when the law changes?
We update the template, and you get every update free for as long as we publish it: lifetime updates at no extra charge, in both languages. We email you when a new edition is ready, with what changed and a link to download it.
Can I use it for more than one company?
Each purchase is licensed to one company. Consultants setting up programs for several clients should contact us.
Want it built for you?
Our safety advisors build programs to your operations and the law you work under, and help you put them in place.
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